How to Book a Year-End Party Early – Timeline, Budget and Checklist

Every year, many companies start looking for a year-end venue in mid-December, only to find the best Friday and Saturday nights already taken. Lunar New Year 2027 falls in early February, so this year's party season will be packed into December and January. If you've been asked to organise the party, this guide will help you prepare early and stress-free.

When to book your year-end party

Confirm your venue at least 3–4 weeks ahead, especially for Friday or Saturday nights. For larger companies or those needing a separate area, booking from late October or November is the safest option.

If your schedule is flexible, consider a weeknight. The atmosphere is more relaxed, service is faster and it's easier to get a great table.

Setting a budget

The simplest method is per person. A budget usually covers food, drinks and extras such as gifts, lucky-draw prizes and transport.

At The Wann, you can choose combos by headcount or order à la carte, making it easy to fit your budget. Tell our staff your expected budget and we'll suggest a suitable menu. Ask in advance about deposits, service charges and invoices so your accounting team can prepare the paperwork.

Choosing the date and time

The Wann opens at 6 PM every day. Dinner with soft music starts at 6 PM, and the DJ and dancers perform every night from 9 PM. If your company wants speeches and awards to feel formal, start around 6:30–7 PM and wrap up before the DJ takes the stage.

There are also themed nights such as Ladies Night, guest DJ nights and a beer drinking contest on Thursdays. Check the Events page on our website to pick a night that suits your team.

Year-end party checklist

Four weeks before

• Confirm the budget and expected headcount.
• Choose the venue, date and time, and pay a deposit if required.
• Send a "save the date" to the whole company.

Two weeks before

• Survey vegetarians, allergies and non-drinkers.
• Confirm the menu or combos with the venue.
• Prepare gifts, prizes and the lucky-draw list.

One week before

• Confirm the final headcount with the venue.
• Assign a host and a photographer.
• Prepare short speeches, no longer than 15 minutes in total.

On the day

• Arrive 30 minutes early to check the seating.
• Bring gifts, the prize list and any equipment you need.
• Remind everyone to get home safely if drinking.

Common mistakes to avoid

• Booking too late and ending up with a bad date or a distant venue.
• Speeches that run too long and kill the mood.
• Not confirming headcount, leading to too few seats or too much food.
• Forgetting to arrange transport home for staff.

Frequently asked questions

Is a deposit required for a year-end party at The Wann?

It depends on group size and seating area. Our staff will confirm when you contact us.

Can The Wann issue invoices for companies?

Please mention your invoice requirements when booking for guidance.

Can we change the headcount after booking?

Yes. Let us know as early as possible so we can adjust seating and food.

Book your year-end party early at The Wann

Call 1800 8200, message us on Zalo / WhatsApp at +84 987 987 743 or reserve online via the Book a Table page. Book early to secure the best date for your company.

The Wann – 74–76 Nam Ky Khoi Nghia, Saigon Ward, Ho Chi Minh City. Open daily from 6 PM.